1. direction, location: the location of this event is at Fairmont Hotel Dallas (link: map)
you HAVE to pay ( meter or 16$ for valet) to park, i suggest we take DART train to AKARD ST then just follow AKARD ST to ROSS AVE, the hotel should be at the left side. ALL volunteers except the last shift should take DARD train.
2. meeting time: since there are 4 shifts total, and I CANT LEAVE MY POST.....i will meet the 1st group of ppl (8am~4pm) at the spot at 730am...DNT BE LATE. the rest of ppl could meet at the spot 30~45 min before their shift time, and carpool to the any DART station (i.e.:Arapoho) (if tha doesnt work out i will arrange somthin else, and let yal know before Saturday!!)
3. dress code: the set up ppl can dress wtever u want! the ppl at the actual event need to dress formal, guys tie and suit, grls cocktail dress.
4. the event is at the 2nd floor "Regency Ballroom".
5. Meal will be provide for ppl who sign up from 6~10p, at the FAR EAST room.
6. ALL volunteers NEED to CHECK IN and CHEK OUT at the STAE ROOM (thas the hospitality room )
7. CHECK OUT?? : yes you CAN NOT leave your post untill someone come to replace you!! and you NEED to check out wn you leave!
8. ppl who you can ask IF you have any question: ME!, Martha, Sharon,(both have LONG BLONDE HAIR), and Kathey (LONG RED HAIR).......
9. IF U DIDNT SIGN UP BUT STILL WANT TO GO LET ME KNOW ASAP!! (I really want those who went to the auction last yr to come help again, it will be easier for yal~thx) I really need to know who is goin or not. so PLZ let me know....plz plz plz
10. "JOB DESCRIPTION" & ppl who sign up: (i will be there ALL day, but my cell is fOCT up, so i MIGHT miss ur call, leave me a message i will get back to u ASAP!!)
1st group (8am~4pm): helpin set up, decorate. (Craig B, Julia (pledge), Dy, Cressy ( Cressy! you need to find a way to DART station or the hotel~))
2nd group (6p~10p): watchin silent auction items. helpin bidder, answering thier questions. (Vik, Craig B, Priya, Minh, Nina, Pricilla (this is the bigges group we have, yal find out how yal ganan meet and let me know if there is prob...))
*3rd group (9~1a): wn the auction is closin, one person (called AA) stay at the table while the other (called BB) collect all the bid seets on the table (take the top 2 (white and yellow)off leave the PINK one ) and then BB go to the backroom to sort them by the bidder's number and do all the counting atuffs. (like we do the auction last yr, but this time is more organized, and we work w/ more EXP ppl). After finishing all the paper work, BB will bring the paper to the cashier (called CC) table. put those paper into the big envelope w/ the same bidder number. the bidder will come to CC and tell CC their bidder number, find their number and MAKE sure they pay w/ cash, crdict card or check. then mark "paied" w/ RED pen on the yellow paper, and give it to them, KEEP the white one.
the bidder then will take the yellow paper to AA to get the items. while BB and CC is doin thier job, AA needs to make sure to watch the item, and make sure NO ONE take the item w/o the yellow paper MARK W/ "PAIED" on it.
(priya, pricilla, aaron, shruthi (Aaron and Shruthi need to find a way get here together...let me know if u guys have prob...))
4th group(12a~3a) CLEAN UP! (Priya, Priscilla and ME)
IF THERE IS ANY THING I MISSED OR YAL CANT UNDERSTAND LET ME KNOW ASAP PLZ......THX
